| ADMIN SECTIONS |
|---|
| ADMIN – I (RECRUITMENT CELL) |
| Recruitment of Group A, B & C regular posts, Senior Resident, Junior Resident (NPG & NPG Dentistry), Deputation/Contract posts of Group A, B & C. Dealing of Transfers. Sanctioning stipend to all Interns. Sanctioning of O.T. Allowances to Nursing personnel. Sanctioning of all kinds of eligible leave, relieving and issue of service certificates to contract employees. Compassionate appointments. Policy matters regarding recruitment and administrative service matters. Ministry correspondences related with recruitment, promotion, vacancy and allowances. Conveying of Government Orders related to pay and allowances to concerned sections. |
| ADMIN – I (R.R. CELL) |
| Framing/Amendment of Recruitment Rules and Duties and Responsibilities for all cadres except faculty. Creation of various posts of Faculty and Non-faculty. Furnishing information to offline and online RTI Applications. |
| ADMIN – I (PROMOTION CELL) |
| Promotion to Group 'A' Non-Faculty, Group.'B' & 'C' Posts. Seniority, MACP, Maintenance of APARs and declaration of Probation & Confirmation. |
| ADMIN – II |
| All the matter relating to Contract/Outsourcing of Housekeeping services, security services, Fireguards services etc. |
| ADMIN – III (A) |
| Service matters of staff members upto Level-7 (4600 Grade Pay) of Designation 1. Maintaining of Service Book & Personal file. 2. Permissions for studies (Regular), Study leave, conference, meeting, workshop, course, court, NOC for applying / renewal of passport, foreign visits, NOC &Forwarding of applications for various posts outside JIPMER, Issue of circular for annual immovable property, Officiating arrangements, Office order for additional duties. |
| ADMIN – III (B) |
| The following matters dealt by this section for the staff members (Non- Faculty) with grade pay of Rs.4800 & above of designation and Non-Faculty Posts, Junior Residents and Senior Residents: - 1. Maintaining of Service Book & Personal file. |
| ADMIN – 4 (Faculty Wing) |
| Faculty Recruitment (Both Regular and Contract), Appointment, Probation, Promotion and Seniority, Service matters, Summer and Winter vacations, Grant of permission for purchase of movable and immovable properties, passports, Official and personal visit to foreign countries, Study Purpose etc., Maintenance of all kind of leaves, Pay fixation, increment etc. |
| PENSION CELL |
| Processing of pension proposals: assessment of qualifying service - average emoluments/emoluments - pension, gratuity, commutation, family pension calculation and nomination of DCRG and pension forms. Pension grievances. |
| ESTATE SECTION |
| Allotment of quarters to all employees. |
| TRANSPORT SECTION |
| Provide vehicles for all departments and offices. Maintaining of all Institute vehicles including buses, ambulances and battery vehicles. Ambulances provide for covid-19 patients and shifting of dead bodies. |
| RTI CELL |
| RTI:- - Receive RTI application through online and offline- Forwarding to concerned CPIO’s- Acknowledgement to the applicant replies received from CPIO’s and send them to the applicant. 1st Appeal:- - Appeals received from applicant are forwarded to Appellate Authority- Disposal order to the applicants 2nd Appeal:- - Attend the hearing before Hon’ble Chief Information Commissioner through video conference, speaking orders disposed to the applicants Other workers (Optional) - Arrange retirement functions before Director every month - Condolence meeting for In-service deaths of Staff members - Settlement of Staff Benevolent Fund to the retirees |
| DISCIPLINARY AND COURT CASES CELL |
| For those cases filed against the institute: for pleadings bills For those cases/ appeal filed by the institute DISCIPLINARY CELL OTHERS |
| GRIEVANCE CELL (OBC/SC/ST) |
| 1. Receipt of grievance applications from the stake holders |
| HINDI CELL |
| Hindi Section is supporting and assisting for transacting the official work of the union Hindi, as per the guidelines of the Ministry of Home Affairs, Govt. of India. |
| ACCOUNTS SECTION-1 (Personal Claims and Budget) |
| This section deals with the budget management and expenditure control, preparation of utilization certificate, budget estimates, revised estimates and supplement demands etc. Preparation of contingent bill for payments with respect to project works, maintenance of bills and facility management. Further preparation of contingent bill for payments related to personal claim of all staff members like TA/DA, Medical Reimbursement, LTC, Reimbursement of telephone bills, Newspaper bills, Learning Resource Allowance, Delegation fee etc., are dealt by this section. |
| ACCOUNTS SECTION-2 (Firm Bills) |
| Related to all departments contingent bills, vendor payment, all Gem bills, all petty cash and imprest, all departments condemnation (costly & non-costly), hll diesel bill, all AMC/CMC bill, all capital expenditures bills, Outsourcing bills (SMC,UDS, SECURITY,DRL&COLLIES),All Departments Xerox bill/POL bill, refund of EMD/SECURITY DEPOSIT, Receipt &Despatch |
| PAY BILLS SECTION-1 (Gaz) |
| Preparing Monthly salary bills and arrear bills, Processing of HRA application, Conveyance, Payment of Tuition fees, Payment of all Honorarium/Remuneration, Calculation of Income Tax, RTI and other pay and allowance related works. Tallying of overall salary bills and preparation of Net Amount statement and Tallying of Non-Government recoveries. |
| PAY BILLS SECTION-2 (Non-Gaz) |
| Preparation/Claim of Salary bills for Group B & C staff members, along with contract salaries, MBBS/B.Sc Interns stipend, Junior Residents (Foreign Nationals) salaries. Calculation of Income Tax, GPF Advance recoveries. All arrears bills are prepared and are booked through PFMS. Claim of Briefcase Allowances and Tuition Fees are done. RTI reply also given. Bill for pensioner benefits after retirement are also prepared. Issuing of salary certificate for getting loan from JIPMER Staff Credit Society. |
| BILL PASSING SECTION |
| Bill passing Section scrutinizing and passing the bills for payment through PFMS web portal and through ECS in respect of all pay and allowance, arrear bill, medical reimbursement bill, GPF bill, etc., for all the employees (Both Regular and Contract) of JIPMER Puducherry and JIPMER Karaikal from Pay Bills section. And also contingent bills of all the departmental works and research activity works in JIPMER Puducherry and JIPMER Karaikal from Accounts Section and Finance Wing. |
| GPF & NPS CELL |
| GPF- Processing of Advance/Withdrawal, Final settlement of GPF, NPS- Enrolment, Partial Withdrawal, Exit Withdrawals |
| FINANCE WING |
| Research Projects, Payment, Insurance Bills payment, Revenue account maintenance, Pension Disbursement. |
| AUDIT WING |
| 1. Coordination of following Audits: |
| INTERNAL AUDIT SECTION |
| System Strengthening, Financial Compliance, Performance review and capacity Building. (Post audit, Physical verification of stores, Investigation of important areas in accounting and other connected records and periodical review of all accounts etc.,) |
| CASH SECTION |
| Collection of Receipt (by cash, card, DD & Cheque Disbursement of Cash to various sections (Temporary advance/ Permanent advance) Safe custody of F.D’s Preparation & Booking of Refund like Caution deposit, Revenue refund Maintenance of Registers & Cash book- 11 nos. Nil bill (permanent advance) adjustment Daily collection of hospital cash Monthly & Yearly closing of cash book & valuable register Challan preparation, remittance in bank & maintenance for Audit Maintenance of Non Govt. register, remittance of Non Govt. recovery (court, LIC & professional tax) Salary cheque maintenance, cheque encashment & remittance |
| PURCHASE SECTION |
| Procurement of Drugs, Consumables, Non. Consumables, Machineries & Equipments through GeM, Open eTender through CPP Portal(ePublishing) and Limitted Tender, AMC/CAMC for Machineries & Equipments, Convening ERRC, EPC, ISAPC, HSAPC and PAC/RRC Committee Meeting for Procurement of above said goods. |
| OUTSOURCING SERVICES WING |
| HOSPITAL OFFICE |
| Working as Liaison between Director office and Hospital departments |
